how to handle negative reviews

How to Handle Negative Reviews

You can only challenge Google as the reigning king of search engines for a finite length of time, even with skilled search engine optimization. Prospective customers want to know what real people think of you before giving you their business. Google reviews might determine the success or failure of your business.

People engage in a lot of activities online. All of their activities are done online, including shopping, research, communication, learning, and socializing. You probably have some kind of internet presence, whether or not your firm is solely online. Whether it be a website, a social media presence, or a collection of reviews.

The financial line of your business may be significantly impacted by poor internet reviews that drive potential clients to purchase elsewhere. A negative review won’t disappear if you ignore it. On the other side, responding to consumer feedback may boost ratings and enhance the online reputation of your company.

Importance of Reviews for Small Businesses

Every company needs a good reputation. Online reviews are still, in some respects, more important for smaller companies than for those in the private sector. Well-known brands prefer good over bad press without a doubt. If they see too many unfavorable comments, it’s undoubtedly concerning. They can afford to accept a few unfavorable reviews though because they already have so many devoted patrons.

Fewer evaluations are written about smaller businesses. Therefore, a few unfavorable remarks might have a big impact on how the public perceives something. Sadly, many consumers are more likely to leave a review when they have an issue than when they are happy. Therefore, a small company that mostly fulfills the needs of its clients may find that a few irate clients undermine its reputation.

However, a poor customer review does not always portend calamity. Contrary to popular belief, a few unfavorable reviews here and there help to win over customers’ trust. Your company may appear fraudulent if it receives too many flawless ratings. Customers are aware that no one is flawless. And you have a chance to demonstrate that you genuinely care about your consumers by how you respond to a bad review.

Why It’s Critical to Reply to Reviews

Critical to Reply to Reviews

You undoubtedly check your internet reviews as a business to stay informed about how clients regard you. You’ll also want to reply to some of them, both favorably and unfavorably. In general, companies that respond to reviews—regardless of the type—are viewed as more reliable than companies that don’t.

In addition to helping to develop trust, replying to reviews allows you the chance to personalize your brand, show them that you care, and exhibit professionalism. Remember that your comments are public and available for viewing by everyone while commenting. Even if you think differently than the reviewer, you should keep your response polite and succinct. You should also avoid getting too personal or trying to sell something by providing incentives or adverts.

Do’s and don’ts for when you see a Negative Review

These are not something you should do when you see a negative review about your business-

Ignoring them

It’s never a smart idea to ignore evaluations, particularly unfavorable ones. It appears from this that you don’t care about your reputation. When there is silence, some readers may assume that the customer’s remarks are true.

Become Enraged or Hostile

Understanding this might be challenging, but it’s crucial. Avoid engaging in a flame war with a disgruntled client. You cannot win, and as a result, you will drive away more potential clients. No matter how out of line you believe the customer is, always respond in a pleasant and calm manner.

Reject Valid Criticism

Check to see whether the consumer has a point before you answer in any way. It is preferable to own your mistakes than to make false claims in an argument.

responding to unfavorable comments

It hurts to read bad reviews. Despite the fact that nobody wants a bad review, the majority of businesses will eventually get one. Here are some suggestions for responding to unfavorable comments:

  • You ought to answer right away. Customers will value an immediate answer.
  • Be respectful and professional at all times. Never insult the reviewer and refrain from taking it personally. Your replies should be useful, readable, and courteous. If you tend to get into an argument you should keep in mind that you will never win the argument against a customer. It will just harm your business.
  • Think over the complaint’s basis very carefully. Consider whether the client has a point before you become irate. Companies commit errors. Try your best to make apologies if you did something wrong. Offer the consumer a refund or swap and, if applicable, apologize.
  • You ought to reply to evaluations at all times. However, it’s advisable to settle sensitive matters with particular transactions in private. Long, dense paragraphs are not what site visitors to the review site want to read. The privacy of the consumer must also be taken into account. Offer them a phone number or email if you don’t already have it if you do.
  • For businesses to perform better, getting feedback from their customers is crucial. An unfavorable internet review can be turned into a good one by demonstrating that you’ve taken action to address the issue. After taking care of the issue your customer brought up, respond to the complaint on the review site so that other consumers may see what you did.
  • In some situations, you could think that a review is both unfair and totally unjustified. It’s conceivable that an untrustworthy rival or troll is just assaulting you without cause. You might report this “consumer” to the review site if you have proof that they never really made a purchase from you or visited your store. You may also state in writing and in public that you have no memory of the claimed transaction. However, you must remain composed.

Read More: How To Delete Google Reviews


Customers can voice their opinions about a company in any case, but if they disseminate negative evaluations it can be very damaging to that company. As a result, companies should monitor online reviews to see if their brand is being represented accurately or not.

While no one enjoys reading bad reviews, they are a reality in the digital era. Be careful not to allow a few unfavorable or even negative evaluations to get to you. Instead, be as composed as you can, take constructive criticism to heart, and do all in your power to earn more glowing recommendations.

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